PLEASE READ THIS PRIVACY POLICY CAREFULLY BEFORE USING THIS WEBSITE. IF YOU DO NOT AGREE WITH THE TERMS OF THIS PRIVACY POLICY, PLEASE DO NOT ACCESS https://quantumdata.energy (“QDE WEBSITE” or “Website”).
It is important that you read this policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This policy supplements the other policies and is not intended to override them.
GENERAL DISCLAIMER
While Quantum Data Energy PLC (QDE) has endeavoured to ensure that all information provided on the QDE Website, is accurate and up to date, QDE takes no responsibility for any error or omission relating to this information. To the maximum extent permitted by law, QDE will not be liable for any cost, loss or damage suffered by you through your use of QDE’s Website or QDE’s failure to provide access to this Internet Website or information updates.
Your use of the QDE Website is governed by the QDE Website Terms and Conditions of Use. This site is not intended for children and we do not knowingly collect data relating to children.
ONLINE PRIVACY POLICY
For the purpose of the Data Protection Act 2018, the data controller is Quantum Data Energy PLC with a registered address at 2nd Floor, Ludgate Hill, London, United Kingdom, (EC4M 7JW). If you have any questions about this policy, and/or including any data subject access requests to exercise your legal rights (which are further detailed in this policy) please email our Data Protection Officer directly at dpo@qde.energy.
You have the right to make a complaint at any time to the UK Information Commissioner’s Office (https://ico.org.uk/make-a-complaint) which is the United Kingdom’s authority for data protection issues. QDE would, however, appreciate the chance to deal with your concerns before you approach the DPC so kindly contact us in the first instance.
This online Privacy Policy is provided to make you aware of how QDE collects, uses and manages information of visitors to its Website. QDE, the publisher of the QDE Website, views the personal privacy of users as an important issue, and is committed to maintaining the security of personal information provided to QDE by users in accessing the Website. This policy forms part of the Terms of Use of the Website and describes how QDE treats personal information that it receives through your use of the Website.
Please note: QDE makes some other websites available to you from hyperlinks in www.qde.energy. These websites are not subject to QDE’s Privacy Policy. You should review the privacy policy of each individual website you access via hyperlinks from this website and assess whether the policy of each website is satisfactory to you before you use the other websites. QDE is not liable in any way for the content, availability or use of such hyperlinks or linked web sites and you use such hyperlinks entirely at your own risk.
WHAT INFORMATION DO WE COLLECT AND HOW IS IT USED?
QDE collects the following standard information regarding visitors to our Website: the pages that you view, the links you click, and other actions taken in the Website. We also collect certain standard information that your browser sends to every website you visit such as your IP address (browser type, language, access times) and referring website addresses. QDE collects and logs this information for statistical purposes, to administer our Website and servers and/or to allow for auditing of our services by third parties.
QDE will only use your data when the law allows us to. Most commonly, QDE will use your personal data in the following circumstances:
Consent: you have given the organisation consent to process your personal data for one or more specific purposes.
Contract: the processing is necessary for the performance of a contract to which you are a party, or to take steps at your request before entering into a contract.
Legal obligation: the processing is necessary to comply with a legal obligation which the organisation is subject to.
Vital interests: the processing is necessary to protect someone’s vital interests or those of another person.
Public task: the processing is necessary to perform a task in the public interest or an official function with a clear basis in law.
Legitimate interests: the processing is necessary for the purposes of pursuing the organisation’s legitimate interests or those of a third party, except where those interests are overridden by the interests or rights of the data subject which require protection.
Note that we may process your personal data for more than one of the above lawful grounds depending on the specific purpose for which we are using your data. Further details on the main legal basis/legitimate interest that we would process data under can be found in the ‘Glossary’ section of this privacy policy. Please contact us if you need details about the specific legal basis we are relying on to process your personal data where more than one ground has been set out.
Other than as stated above, no attempt is made by QDE to identify users or their browsing activities except where legally required to do so, in the event of an investigation, where a law enforcement agency may exercise a warrant to inspect logs, or where QDE believes it is required to collect and produce relevant electronic documentation to fulfil its obligations to third parties, including statutory organisations under local law. QDE endeavours to use and disclose your personal information only in limited circumstances. QDE will do so if it is necessary to protect any copyright or intellectual property in the material on the website, or if it is necessary to enforce the QDE Website Terms and Conditions of Use.
DISCLOSURES OF YOUR DATA
QDE may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 7 and 8 of the Companies Act 2014. Under certain circumstances we may disclose your personal information to third parties as well.
Disclosure conditions are as follows:
Among QDE Internally. Depending on where you are located and the services you use. QDE shares personal information with other QDE sites for the five legal bases mentioned above and also in the Glossary. These affiliated sites use your information in accordance with this policy.
With QDE Service Providers. We rely on third-party service providers to perform a variety of services on our behalf. For example, we may rely on service providers to host data and platforms, fulfil our product and service requests and answer your questions, send e-mails on our behalf and analyse data to improve our products and services. To do so, we may need to share your personal information with them for legitimate interests.
With Other Parties in relation to a Commercial Transaction. We will disclose your personal information in the event we sell or transfer all or a portion of a business or assets to that third party, such as in connection with, but not limited to a merger, bankruptcy, reorganization, or liquidation.
With Other Parties When Required by Law and as Necessary. In some instances, we and our service providers disclose your personal information to law firms, auditors, consultants, the police, courts, tribunals, and other law enforcement agencies:
To provide you with the services you or your company or organization request.
To comply with the law or respond to legal process or a request for cooperation by a government entity or law enforcement;
To detect, suppress, and prevent fraud or verify and enforce compliance with the policies governing our products and services; or
To protect our rights or that of any of our respective affiliates, business partners, customers or employees and where otherwise required by law.
Third-Party Partners, With Your Consent. We may request your consent to share personal information about you with third parties so that they may provide you with special offers, promotional materials, and other materials that may be of interest to you.
Other Parties at Your Company’s or Organization’s Direction. In addition to the disclosures described in this policy, we may share information about you with third parties when your company or organization requests such sharing. For example, we periodically may partner with third parties to make products or services available to individual members or participating companies and organizations. If you or your company or organization requests to participate, we may share your information with the relevant third party in connection with the requested product or service.
Aggregated and Non-Personal Information. We also share with third parties, information in a manner that does not identify particular individuals, for example, information that has been aggregated with other records.
Further details of our External Third Parties are set out in the Glossary.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
RETENTION POLICY
QDE retains personal information only for as long as is required to communicate with its shareholders and potential investors in accordance with consent obtained through its email subscriber service. Communications sent through this service provide an unsubscribe link which is monitored by QDE’s Data Protection Officer.
SECURITY
QDE takes all reasonable security measures to protect personal information from loss, unauthorised access, destruction, misuse, modification, or disclosure although QDE takes such steps to protect your information, no security program is foolproof and thus we cannot guarantee the absolute security of your personal or other information; any transmission is at your own risk. As far as permissible under law, QDE accepts no responsibility for the unauthorised access of personal information held by QDE.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
THIRD-PARTY MARKETING
We will get your express opt-in consent before we share your personal data with any company outside QDE for marketing purposes.
EMAIL ALERTS SERVICE
QDE offers a free subscription service, through a third-party provider, BrighterIR, so that you may receive information about QDE by e-mail. While BrighterIR endeavours to provide you with this information on a timely basis, QDE cannot guarantee that delivery by e-mail will not be delayed.
Any personal data collected from this free subscription service on the Website is collected and stored responsibly and adheres to current Irish legal and professional guidelines. This personal data is stored and used by QDE solely in relation to advising and updating its shareholders and prospective investors in connection with its on-going business activities. Personal data is not transmitted to 3rd parties save for sharing with BrighterIR, our marketing automation platform who process it in accordance with their Privacy Policy (available at this link).
INTERNATIONAL TRANSFERS
The data that we collect from you may be transferred to, and stored at, a destination outside the UK as many of our external third parties are based outside the United Kingdom’s Economic Area (UKEA) so their processing of your personal data will involve a transfer of data outside the UK.
It may also be processed by staff operating outside the UK who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this policy. Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
Where we use certain service providers, we may use specific contracts approved by the UK Information Commissioner’s Office, which give personal data the same protection it has in the United Kingdom.
Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
We are aware that these safeguards depend partly on the European Commission’s judgment as to the adequacy of safeguards for personal data applicable in the receiving country and this may change over time. Please contact us on dpo@med.energy if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data which are:
Request access to your personal data (commonly known as a “data subject access request”).
Request correction of the personal data that we hold about you.
Request erasure of your personal data.
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and for direct marketing purposes.
Request restriction of processing of your personal data.
Request the transfer of your personal data to you or to a third party.
Withdraw consent at any time where we are relying on consent to process your personal data.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. We may need to request specific information from you to confirm your identity.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
ISSUES REGARDING THIS WEBSITE
You have the right to make a complaint at any time to the UK Information Commissioner’s Office (https://ico.org.uk/make-a-complaint). We would appreciate the chance to deal with your concerns before you approach the Information Commissioner’s Office so please contact our Data Protection Officer in the first instance at dpo@med.energy.
UPDATING THIS PRIVACY POLICY IN THE FUTURE
Privacy laws and guidelines are part of a constantly changing environment. We will notify you of material changes of this privacy policy by e-mail or by posting a message on our internet Website (https://app-med-wp-prod-uksouth.azurewebsites.net/). It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, and if there are any changes please let us know by contacting us on contact@quantumdata.energy or dpo@med.energy.
This version was last updated on the date noted in the header of this policy and historic versions can be obtained by contacting us on the above contact details.
GLOSSARY
Legitimate interest means the interest of our business in conducting and managing our business to enable us to give you the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us at dpo@med.energy.
Perform a Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Third Parties
External Third Parties
BrighterIR
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